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To be more productive and efficient in your day-to-day tasks when you use Gemini in Docs, Sheets, Slides, and Vids, learn how to write prompts.
In this page, you can find:
There are 4 main areas to consider when writing an effective prompt. You don’t need to use all 4, but using a few will help:
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Persona
Tell Gemini what role to play, which gives it some context for how to behave and respond.
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Task
Tell Gemini what you need it to do (summarize, write, change the tone, create, etc.), and use a verb.
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Context
Provide as much relevant background as possible.
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Format
Be specific when specifying desired structure.
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| I am a customer service representative. |
Help me craft an empathetic email response. |
The customer ordered a pair of headphones that arrived damaged. |
Include a paragraph that acknowledges their frustration and 3 bullet points with potential resolutions. |
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 I am a customer service representative. Help me craft an empathetic email response. The customer ordered a pair of headphones that arrived damaged. Include a paragraph that acknowledges their frustration and 3 bullet points with potential resolutions.
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For the best results when writing prompts for Gemini in Docs, Sheets, Slides, and Vids, write like you talk, provide as much relevant context as possible, and build on your prompts for improved results:
| Use natural language |
- Write like you talk.
- Express thoughts in full sentences.
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| Be specific and iterate |
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| Make it a conversation |
- If the results don’t meet your expectations or you believe there’s room for improvement, fine tune your prompts.
- To yield better results, use follow-up prompts and an iterative process of review and refinement.
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Use the prompts below for inspiration. Copy and paste into Gemini in Docs, Sheets, Slides, and Vids as is, or copy, paste, and refine to customize for your needs. The example prompts below are meant for illustrative purposes:
Docs Sample Prompts
"Draft templates for 3 different types of customer communication. Create a template for apology emails, order confirmation messages, and thank you notes for loyal customers. Keep each template to one paragraph and use a friendly tone."
"Craft a list of customer communication best practices that can be used to train new team members. Outline 3 sections that include how to handle happy customer inquiries, neutral customer inquiries, and dissatisfied customer inquiries."
"Summarize this content to write a clear and concise product return policy."
"Draft an email template to a customer that highlights self-service resources [blog link] for [support issues]. Thank the customer for their business and assure them of our commitment to meet their needs."
"Write 3 engaging social media posts about [product or service or topic] that would appeal to [target audience]. Keep each social media post to 2 sentences and include a call to action to visit [our website]."
Sheets Sample Prompts
"Create a table to track the progress and impact of different customer experience improvement tactics with relevant metrics that include support ticket volume and priority level (high, medium, low)."
"Create a table that tracks weekly staffing. Create columns for date, name, shift (AM or PM), and notes."
”Create a table that outlines a new employee’s first-week schedule, with key meetings, training sessions, and introductions. Provide a column for key contacts and priority level (low, medium, high) for each activity.”
Slides Sample Prompts
"Create an image of a plane that flies above the clouds over mountains and rivers during sunrise that I can use in the marketing campaign to promote my travel company."
"Create a slide that outlines the next steps from @[File name] and @[File name]."
"Create a slide about how to optimally train for a marathon."
”Summarize this presentation in 3 sentences.”
Vids Sample Prompts
"Explain our Q4 product roadmap for executives with @[File name]. This video informs company leadership of upcoming plans and strategy to achieve end of year goals."
"Remind employees to complete their annual self-assessments as explained in @[File name]. This process is important so this video will be shared with everyone in the company."
"Pitch video shared with internal customer service teams to use our latest product update with @[File name]. This video should convince potential customers of our product to try new features."
Forms Sample Prompts
"Design a form to collect data on exercise habits and fitness goals of adults."
"Design a post-event survey to collect attendee feedback on a business networking event."
"Develop a 10-question quiz to assess basic knowledge of biology for high school students."
"Create an event planning form for a weekend yoga retreat. Include options for accommodation preferences (shared or private room), dietary restrictions, and interest in optional add-on activities. Make sure you have one question which asks which weekend in August 2024 works best for potential attendees."